Business Travel Awareness and Guidance Toolkit

Business Travel Awareness and Guidance Toolkit (#BTAG)

Protect Your Business and Employees with the BTAG Toolkit

Be Prepared for the Unexpected: Your Guide to Safe and Successful Business Travel

Business Travel Awareness and Guidance

Introduction

In a world where business travel is essential yet unpredictable, are you ready for the challenges that come with it? From sudden regulatory changes and health crises to missing employees or lost equipment, the risks are real—and they can disrupt your operations. The Business Travel Awareness and Guidance Toolkit (BTAG) equips your business with everything you need to travel smart, stay safe, and keep moving forward. Weather you travel across the globe, accross the nation, or just accross town for business, you need Business Travel Awareness and Guidance to effectively mitigate risks and ensure business continuity. 

What is the Business Travel Awareness and Guidance (BTAG) Toolkit?

The Business Travel Awareness and Guidance (BTAG) Toolkit is your all-in-one resource for managing the risks of business travel. Whether your employees are jetting across the globe or driving across town, this expertly crafted guide provides the tools, protocols, and insights to ensure their safety and your business’s success.

BTAG

Key Features of Business Travel Awareness and Guidance

  • Business Trip Planner: Organize every detail—flights, lodging, emergency contacts—with a fillable, printable planner.
  • Emergency Protocols: Step-by-step guidance for handling sick employees, evacuations, missing persons, and more.
  • State Department Resources: Access travel advisories, crisis support, and safety messaging straight from the experts.
  • Health and Safety Tips: Special considerations for pregnant employees, quarantine protocols, and disaster readiness.
  • Legal Guidance Tips: Navigate arrests, detentions, and privacy issues with confidence.

Why I Created the Business Travel Awareness and Guidance (BTAG) Toolkit

In 2017 my mom had a heart attack while on a cruise in Panama. She was in bad shape. Required a triple-bypass and needed a medical evacuation. The hospital she was in would only provide admission and treatment after being paid. Each time they were paid, they wanted more money to continue or start another treatment. 

Bottom line, we obtained a medical evacuation on a private jet, with a doctor, a flight nurse, and room for my dad who hates flying. It cost a little over $30,000 just for the flight and that was with insurance. 

You can read more about it and what happened here (scroll down for the story) . 

Immediately after this event, I created the Business Travel Awareness and Guidance Tookit. 

Why It Matters

  • Peace of Mind: Rest easy knowing your team is prepared for any scenario. Most people have no idea how to handle an emergency in a foriegn country.
  • Risk Reduction: Minimize disruptions with proactive planning and protocols.
  • Compliance: Align with legal and safety standards effortlessly.
  • Cost Savings: Avoid expensive travel mishaps before they happen.

Who Needs BTAG?

Any business sending employees on the road—from startups to corporations—needs a plan. The BTAG Toolkit turns uncertainty into opportunity, ensuring your team thrives no matter where work takes them.

 

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Here’s a Content Overview of What’s in the BTAG Toolkit

  • Introduction and Purpose (Pages 1-4): Emphasizes the need for a travel preparedness program in today’s unpredictable global environment, citing risks like geopolitical instability, disease outbreaks, and regulatory changes.
  • Getting Started (Page 5): Provides actionable steps and links to U.S. State Department resources (e.g., STEP enrollment, travel advisories) to prepare employees for travel.
  • Business Trip Planner (Pages 6-8): A fillable, printable planner to organize trip details, including passport status, visas, transportation, lodging, and emergency contacts.
  • Issues to Consider (Pages 9-13): Thought-provoking questions and scenarios (e.g., sick employees, pregnant travelers, evacuations, ransom requests) to encourage proactive planning.
  • Travel Program Protocols (Pages 14-18): Detailed checklists and protocols for employee check-ins, missing employees, sick/injured employees, evacuations, equipment loss, and quarantines.
  • State Department Resources (Pages 19-27): Explains what the U.S. State Department can and cannot do in a crisis, including evacuation logistics, travel advisories, and safety messaging.
  • Crisis Preparedness (Pages 28-37): Covers natural disasters (e.g., hurricanes, nuclear incidents), non-natural disasters (e.g., terrorism), missing persons, and arrests/detentions abroad.
  • Conclusion (Page 38): Reinforces the toolkit’s value and offers a consultation option.

 

Things to consider when:

  • Your laptop or other important device is taken by security at the destination airport.
  • The laptop or USB is damaged and holds key information to present to the client.
  • An employee goes missing and/or fails to show up for the client meeting.
  • You get a call about a ransom.
  • Your employee get sick while traveling.
  • The State Department issues a warning for people to leave the country your employee is in.

All of these topics and more are covered in your Business Travel Awareness and Guidance Toolkit.

BTAG provides a starting point of protocols and recommendations to follow. 

 

Almost a Decade of Knowledge

When I started putting this together in 2017 it was just a small checklist. Today, after almost a decade of updating and refining the Business Travel Awareness and Guidance it’s 38 pages of actionable checklists and insights on what to prepare for prior to your travel.